Hiring: Administration Manager

We have an opportunity for an administration manager to join our team in London.

We are a central London based contractor with an architect-led design and build service. We work alongside Architecture for London, an award-winning architecture practice dedicated to the creation of inspirational and sustainable architecture and interiors.

We are looking for an administrator / finance manager with experience in the construction industry.

The ideal candidate should be looking to build experience and responsibility.

This is a full-time role based at our studio in Farringdon.

You will be part of a thriving, design and build company that values sustainability and innovation. Working closely with the award-winning Architecture for London practice, you will gain invaluable experience and exposure to the construction and architecture industries.

We cultivate a friendly and collaborative work environment, encouraging employees to develop their skills and progress in their careers. With a focus on inclusivity, the company welcomes diverse talents and backgrounds.

Responsibilities will include:

• Managing the business finances
• Purchasing
• Project management support

Finance:

• Liaising with accountants
• Invoicing clients
• Assisting with production of quotes
• Fee proposals, payment schedules, forecasts and accounts
• Thorough understanding of CIS and VAT required
• Previous experience of using WorkFlowMax and Xero is strongly beneficial

Purchasing:

• Arranging quotes
• Paying suppliers and subcontractors
• Building relationships with suppliers

Project management:

• Supporting senior team with managing construction schedules and programmes
• Supporting construction site teams
• We use smart apps such as Buildertrend
• Liaising with clients
• Meeting organisation
• Contract creation
• Document control

Other tasks:

• Help ensure that the company complies with statutory obligations, including health and safety
• Organisation of site team training
• Prepare and edit documents, reports and letters
• Supporting the senior team in business development

Essential skills:

• A solid knowledge of Excel/Google Sheets
• Excellent organisational skills
• Strong communicator
• High standard of written and spoken English
• Proactive and logical approach to problem-solving
• Ability to meet deadlines and prioritise workloads

Preferred skills:

• Experience in a similar role, preferably within residential construction in London
• Interest in architecture
• Interest in sustainability
• Knowledge of Adobe InDesign
• Experience in IT support

Benefits and studio culture:

• Nest Ethical Fund pension scheme
• Training and development opportunities
• Cycle to work scheme
• Technology discount scheme
• Enhanced paternity and maternity leave
• CPDs and internal talks
• Yearly eye exams
• Health and well-being including cycling expeditions, lunchtime badminton or table tennis and summer sports evenings.
• Fresh fruit and bread are provided by the studio daily
• Twice monthly vegetarian team lunch cooked by team members
• A calm, creative and light-filled studio space
• We are a tight-knit team and have regular studio outings and social events

Salary will be commensurate with ability and experience.

We are a London Living Wage employer.

Candidates must be eligible to work in the UK and will be based at our studio in Farringdon.