de beauvoir architect house extension with large roof light and lime plaster in a modern scandinavian style

We have an opportunity for an administration manager to join our team in London.

We are a central London based contractor with an architect-led design and build service. We work alongside Architecture for London, an award-winning architecture practice dedicated to the creation of inspirational and sustainable architecture and interiors.

We are looking for an administrator / finance manager with experience in the construction industry.

The ideal candidate should be looking to build experience and responsibility.

This is a full-time role based at our studio in Farringdon.

You will be part of a thriving, design and build company that values sustainability and innovation. Working closely with the award-winning Architecture for London practice, you will gain invaluable experience and exposure to the construction and architecture industries.

We cultivate a friendly and collaborative work environment, encouraging employees to develop their skills and progress in their careers. With a focus on inclusivity, the company welcomes diverse talents and backgrounds.

Responsibilities will include:

  • Managing the business finances
  • Purchasing
  • Project management support

Finance:

  • Liaising with accountants
  • Invoicing clients
  • Assisting with production of quotes
  • Fee proposals, payment schedules, forecasts and accounts
  • Thorough understanding of CIS and VAT required
  • Previous experience of using WorkFlowMax and Xero is strongly beneficial

Purchasing:

  • Arranging quotes
  • Paying suppliers and subcontractors
  • Building relationships with suppliers

Project management:

  • Supporting senior team with managing construction schedules and programmes
  • Supporting construction site teams
  • We use smart apps such as Buildertrend
  • Liaising with clients
  • Meeting organisation
  • Contract creation
  • Document control

Other tasks:

  • Help ensure that the company complies with statutory obligations, including health and safety
  • Organisation of site team training
  • Prepare and edit documents, reports and letters
  • Supporting the senior team in business development

Essential skills:

  • A solid knowledge of Excel/Google Sheets
  • Excellent organisational skills
  • Strong communicator
  • High standard of written and spoken English
  • Proactive and logical approach to problem-solving
  • Ability to meet deadlines and prioritise workloads

Preferred skills:

  • Experience in a similar role, preferably within residential construction in London
  • Interest in architecture
  • Interest in sustainability
  • Knowledge of Adobe InDesign
  • Experience in IT support

Benefits and studio culture:

  • Nest Ethical Fund pension scheme
  • Training and development opportunities
  • Cycle to work scheme
  • Technology discount scheme
  • Enhanced paternity and maternity leave
  • CPDs and internal talks
  • Yearly eye exams
  • Health and well-being including cycling expeditions, lunchtime badminton or table tennis and summer sports evenings.
  • Fresh fruit and bread are provided by the studio daily
  • Twice monthly vegetarian team lunch cooked by team members
  • A calm, creative and light-filled studio space
  • We are a tight-knit team and have regular studio outings and social events

Salary will be commensurate with ability and experience.

We are a London Living Wage employer.

Candidates must be eligible to work in the UK and will be based at our studio in Farringdon.

Please submit your CV by email.